Dear ExCom, Council and Association leaders,
親愛的執委會、代表大會及協會的幹部們大家好， 

First all, I would like to remind you which groups you belong to (Excom, Council, or Association), and the session(s) you should join. （for other sessions, you can audit, but are not entitled of speaking or voting right):
首先，提醒各會您屬於哪一開會組別，及您務必出席的時間（ 其他時段可旁聽，但無發言及投票權）。

Because each meeting session has its own "quorum", you are required to attend each session.  Please do your best to comply.　If Quorum (proxies will be counted in) is not met, we have to hold the meeting again at a later date.  Thank you for your cooperation.
因為每一會議均有其規定之"最低法定人數"， 請大家務必配合撥冗出席。若未達最低法定人數(委任書也算入出席人數），將需擇期再召開本會。謝謝您的配合。

1. Excom members : Area Governors, Division Governors, and District Officers
    執委會成員 :　區總監、部總監、總會幹部
    a) Should attend : Excom meeting (9:00-9:40) + Council Meeting (9:40 - 10:40)
　    應出席議程：執委會 (9:00-9:40) + 會員代表大會 (9:40-10:4) 
    b) No "proxy" is allowed for Excom meeting .  Please attend the Excom meeting by yourselves. 
　　執委會無委任代理制度，不可委託他人代理出席， 請務必本人親自出席簽到

2.  Council members : EVP, Presidents, and Area Governors, Division Governors, District Officers.
     會員代表大會成員：　分會教育副會長、分會會長、區總監、部總監、總會幹部
    a) Should Attend : Council Meeting ( 9:40-10:40)
         應出席議程：會員代表大會　（9:40-10:40)
    b) "Proxy" is allowed to use in the event of absence (for Presidents and EVP's only).  For those Presidents and EVPs who cannot show up, please do ask one of your active members to attend the meeting with your signed proxy form.   (Please see attached "proxy" form, and note the related regulations in the form).  
         若分會會長、教育副會長無法出席， 可委託該分會的常態會員出席，必須攜帶已由委託人簽名之"委託書"（請見附件，並注意其中之相關規定）。

3.  Association Council Members :　Those elected as Association Council on 6/23/2013.
     協會理監事成員：在今年六月23日被選為協會理監事者 
　 --- Should Attend : Association Council Meeting (time frame : directly after above two meetings)
         應出席議程：演講協會理監事會議　(直接在上述兩議程之後）

Enclosed is the preliminary agenda for the 2nd ExCom, 1st Council meetings.  The agenda for the Association council meeting was sent to all Association council members by our Association Secretary Jeffery Huang already. Please kindly mark down on your calendar and attend the meetings.   
附上第二次執委會、第一次代表大會聯合會會議初步議程。 協會理監事會議通知及議程已由協會秘書黃瀚誼發出給各理監事。

Thank you for your precious time and hard work devoted to District 67, and look forward to seeing you in 2013 Fall Conference in Tainan.
感謝您為演講協會投入的寶貴時間及辛苦付出； 期待與您相逢在台南2013秋季大會。


Attachment (附件) 1.  Agenda 議程

Attachment (附件) 2.  Proxy 委託書

　

Thanks & Best Regards,
~~~~~~~~~~~~~~~~~~~~~~~

Teresa Chang　張海星
District Secretary 總會秘書　2013-2014
District 67, Toastmasters International
Tel : 886 4 22436153 #12
Fax : 886 4 22429853
Cell: 886 923 343551
e-mail: teresa.chang@yahoo.com.tw